Heinaman Contract Glazing has been in business for over 20 year, we are known for beina a premier architectural aluminum glazing firm dedicated to excellent service, quality products and innovative technology. From its origins as a family owned business, Heinaman has achieved sustainable growth through a reputation of superior products and state-of-the-ar...
Heinaman Contract Glazing has been in business for over 20 year, we are known for beina a premier architectural aluminum glazing firm dedicated to excellent service, quality products and innovative technology. From its origins as a family owned business, Heinaman has achieved sustainable growth through a reputation of superior products and state-of-the-art technology. Heinaman provides high quality, industry leading, curtain wall glazing, unitized glazing, aluminum panel system, doors, windows, and various architectural aluminum and glass products
We are currently seeking a Part-Time Administrative Assistant
Summary:
Provides administrative assistance to relieve Heinaman Contract Glazing's management team of clerical work and minor administrative and business detail by performing the following duties
Essential Duties & Responsibilities:
* Distributes incoming mail.
* Composes and types routine correspondence
* Organizes and maintains file system, and files correspondence and other records
* Answers and screens telephone calls in a courteous manner and forwards complete messages to the appropriate employees, promptly and consistently.
* Greets scheduled visitors and conducts to appropriate area or person.- Be our Director of First Impressions!
* Arranges and coordinates travel schedules and reservations
* Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities
* Works with Accounting to manage/track incoming invoices.
* Prepares outgoing mail and correspondence including e-mail, faxes, and courier services. Prepares shipments with necessary labels
* Orders and maintains supplies, and arranges for equipment maintenance
* Orders general liability and worker's compensation insurance certificates
* Maintains California and Nevada contractor licenses
* Obtains and maintains city business licenses.
* Prepares the filing system for new projects
* Assists management with special assignments as requested
* Other duties may be assigned
